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Licensing
Our mission at MasterFile is to make the most innovative, state-of-the-art technology affordable for the small and solo practices and the novel licensing model we created for Evidence Cruncher does just that. For less than the cost of a single user license from our competitors lacking many of its unique features, your whole office can benefit from all the advantages of MasterFile's Evidence Cruncher.
The Evidence Cruncher is a powerful tool which can handle high volume OCR and PDF conversion -- up to several thousand pages per day on dedicated computers. Like a photocopier, you need one in the office but not every user needs one, nor is it used all the time. Similarly, unless you have specific or high volume scanning/OCR requirements, only one Evidence Cruncher per 5-10 users is typically needed.
Just as a photocopier can be used any staff member, but only one at a time, the Evidence Cruncher can also be used by any staff member, but only one at a time. This is managed by a hardware USB license key that you receive when you purchase the Evidence Cruncher. A staff member simply inserts the key in his or her workstation or laptop to begin using it.
And just as high quality photocopiers have a monthly duty cycle of several thousand pages per month, the Evidence Cruncher's OCR module similarly has a monthly duty cycle. The OCR module's standard capacity is 20,000 pages per month. A high capacity, 50,000 page per month module is also available. For higher monthly duty cycles or countdown "cartridges" with specific capacities such as 150,000 or 300,000 pages for large document sets please contact us.
You require valid MasterFile and Evidence Cruncher Maintenance and Support Plans in effect to be licensed to use Advanced Evidence Cruncher functions.
Using the EC day to day
Generally, on a day to day basis, when new paper or electronic documents arrive, they are scanned, loaded into the appropriate MasterFile case file database, run through the Evidence Cruncher by an administrative assistant and then made available to the users. Users can also request documents be crunched using the "Evidence Cruncher Queue" or by e-mailing doc-links for the documents to the administrative assistant. However, as explained earlier any user with the USB key can use the Evidence Cruncher.
The Evidence Cruncher also manages document production. Documents are collected in a MasterFile briefcase. Therefore, although a team can share, modify, and collaborate on the contents of their MasterFile briefcases as needed, that is, the sets of documents to be ultimately produced and disclosed, the user who actually performs the final production -- generating briefcase documents in PDF format with Bates page numbers, for example -- must be licensed to use the Evidence Cruncher - that is, have the hardware key plugged in to their workstation.
Note that any user can convert individual documents to PDF, and/or extract text from PDF, with MasterFile's free professional PDF printer driver but not OCR them. OCRing requires the Evidence Cruncher and its USB key.
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