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In the past, discovery meant sifting through paper documents. E-discovery simply means sifting through electronic documents: e-mails, spreadsheets, word processing documents, etc. in their native format. Since it's estimated that over 90% of all documents are electronic, and almost half are never printed, being able to handle e-discovery efficiently is critical.
The MasterFile Load 'n Go E-Discovery Platform speeds up document processing removing clutter and slashing your review time giving you immediate visibility to the case facts for analysis:
Phase 1: Loading and indexing with MasterFile's Express Load
Traditionally, electronic documents required time-consuming and costly pre-processing and conversion to TIFF format before they could be loaded. Plus hosted e-discovery services charge you matter and user set up fees and document loading and storage fees.
MasterFile's easy to use Express Load is the new, smarter approach for small and solo practices that lets you load documents and e-mail directly in native format for affordable, self-managed e-discovery. A few clicks, and you're good to go. Additional documents can be added any time. And MasterFile's multi-threaded architecture lets you load concurrently from multiple workstations. As documents are loaded, MasterFile indexes them in the background, so searching and cull down can start almost immediately.
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Phase 2: Rapid bulk culling of irrelevant documents
Today's volume of electronic documents and e-mail has made conducting e-discovery reviews an overwhelming and dreaded task particularly for smaller law firms. Without the correct tools to prune the document set, law firms can't review the relevant documents and make rapid assessments of a case's merits.
MasterFile's Evidence Cruncher and Load 'n Go E-Discovery Platform's provide key features for searching and culling:
- Review e-mail by domain
Two clicks and you can instantly see all e-mails to or from domains to isolate and eliminate spam, personal or other irrelevant e-mails.
- Advanced search
MasterFile provides advanced searching based on authors, recipients, subject, attachment names, attachment types, date range, tags, and comments. It supports word variants, Boolean, wildcard, fuzzy, proximity and multi-lingual searches.
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- Relevance rank
Relevance ranking displays the most pertinent documents first.
- Hit-highlighting
Text is extracted from documents and e-mails and search terms are highlighted allowing you to quickly find what you are looking for. E-mail content is automatically extracting during loading. Text from electronic or image documents requiring OCR are processed by MasterFile's Evidence Cruncher.
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Documents identified as irrelevant or privileged can be flagged and removed from view leaving just the much smaller set of responsive documents for near-duplicate processing.
Phase 3: Near-duplicate clustering, deduplication, and discussion threading
MasterFile supports Equivio NearDuplicates which groups e-mail conversation threads together and creates clusters of near-duplicate documents, reducing the volume of documents to review in detail. Identifying the participants in a conversation thread lets you quickly know who knew what when.
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Phase 4: Detailed review to extract key evidence from responsives
Once the initial document set has been culled, the remainder can go through detailed review to identify responsives and also extract the key evidence into MasterFile's exclusive Extract Repository™ to let you set out and substantiate facts and issues during case analysis.
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